Hotel Room Booking

Terms and Conditions
By registering for this international medical conference, you agree to comply with the following terms and conditions:
1. Registration and Payment: Registration is confirmed only upon full payment. Fees must be paid before the conference date to secure participation.
2. Participation: The conference organizer reserves the right to deny access to any participant who does not comply with event rules.
3. Program Changes: The organizer reserves the right to modify the event schedule, speakers, or venue without prior notice.
4. Liability: The organizer is not responsible for personal injury, loss, or damage to personal property during the event.
5. Code of Conduct: Participants must behave professionally and respectfully. Disruptive behavior may lead to removal from the event without a refund.
6. Force Majeure: The organizer is not liable for failure to hold the event due to circumstances beyond its control, such as natural disasters, pandemics, or political instability.
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Privacy Policy
1. Data Collection: We collect personal information, including name, email, phone number, and payment details, for registration purposes.
2. Data Usage: Your information is used for conference-related communications, billing, and event updates. We do not sell or share your data with third parties without your consent.
3. Security Measures: We implement strict security protocols to protect your personal information.
4. Third-Party Services: Some data may be shared with third-party service providers (e.g., payment processors) to facilitate event management.
5. Data Retention: We retain your information only for as long as necessary for event purposes and legal compliance.
6. User Rights: You have the right to access, update, or request the deletion of your personal data by contacting us.
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Refund Policy
1. Refund Eligibility: Refund requests must be submitted in writing before the deadline specified during registration.
2. Refund Amounts:
o Full refund: Requests made at least 70 days before the event.
o Partial refund (50%): Requests made 55 days before the event.
o No refund: Requests made less than 54 days before the event.
3. Processing Time: Refunds are processed within 30 business days of approval.
4. Non-Refundable Items: Processing fees and bank charges are non-refundable.
5. Force Majeure: If the event is canceled due to uncontrollable circumstances, refund policies will be determined based on feasibility.
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Cancellation Policy
1. Participant Cancellation: If you are unable to attend, you must notify us in writing. Refunds will be subject to the refund policy.
2. Event Cancellation or Rescheduling:
o If the conference is canceled, participants will receive a full refund.
o If rescheduled, participants may choose to attend the new date or request a refund.
3. Substitutions: A registered participant may transfer their registration to another person by notifying the organizer at least 10 days before the event.
4. No-Show Policy: Participants who fail to attend without prior notice will not be eligible for a refund or credit.
For any inquiries regarding these policies, please contact us at gm@araborganizers.net